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Your problem could be caused by software newly installed on your computer, which might have overridden some WinTax system files.
Try updating Wintax system files and programs below:
http://www.hrclub.ca/main/_gbl/download.aspx?fid=dll
and then update(run) the latest version of WinTax below:
Assuming your system will be installed at c:\wtaxpro
1. Install the WinTax 30-day evaluation version from the internet on your new computer using the link below:
https://www.hrclub.ca/main/_gbl/download.aspx?fid=eval
Using a USB flash drive:
OR
1. Copy C:\wtaxpro and all its sub folders and files (from old computer) to the C: Drive of the new computer (using a USB flash drive)
2. On the new computer, install the following WinTax system files:
https://www.hrclub.ca/main/_gbl/download.aspx?fid=dll
3. Create a desktop icon/shortcut on the new computer.
1. Click on the toolbar ‘Maintenance/ Payroll Related/ Setup Earnings and Deductions’.
2. On ‘Earnings’ option, pick ‘Other Taxable Pay’ Type from the drop down.
- Select ‘Other Pay 5’ or an item you are not using (not checked).
- Click ‘Rename’ button to rename the earning (ex. Waiting time).
- Click ‘Show/Hide’ button to enable the Earning.
3. Close the screen. Your custom earning should now be displayed on the main screen to be used.
WinTax Payroll Software uses internet Bambora service to process orders. The main payment method is by credit card. Orders are for an annual license to use WinTax Pro and will expire one year after the order date.
What are the different WinTax Pro products I can order and how much do they cost?
WinTax Pro has a 10-employee, a 50-employee license and an unlimited employee license.
All licenses allow for multiple company setup.
How do I pay for the product?
Payment is made using the Bambora internet payment service, which accepts Visa, Mastercard and American Express credit cards.
What if I do not have a credit card?
You can pay by cheque by emailing support@wintaxpayroll.ca with the request. This manual payment method can take up to a week to process and an addtional $25 service charge will be applied.
How long do I have to wait before I receive the product that I ordered?
An activation code with installation instructions will be email to you immediately, usually within 15 minutes. Check your SPAM folder if you have not received the installation email, because some hosting services like 'Gmail.com' are specially strict on email links. You should email support@wintaxpayroll.ca if you have not receive the 'Installation' email within an hour.
What happens when I renew before my license expiration date?
Your new license expiration date will be one year after your current expiration date (not the new order date).
What happens when I upgrade my license from the 10-employee to the 50-employee, or from the the 50-employee to the unlimited license?
You will get a prorated credit for the days left on your current license. Your new license expiration date will be one year after your upgrade date.
What happens when I downgrade my license from the unlimited license to the 50-employee license?
There will be no credit given to you for the remaining time of your license. Your new license will be one year after your renewal date.
WinTax Pro licenses are single user licenses. They are not to be distributed for use by other people.
How do I activate my license?
License is activated thru an internet connection using a 9-character registration ID (ex. ABCD-FRTY) that is issued to you. Use the 'Register' function on the tool bar of the WinTax Pro main screen to activate your license.
How do I check for my license expiration date?
The license expiration date is displayed on the 'Logon' screen and the 'Register' function on the tool bar of the WinTax Pro main screen
Can I change the default Company/Registration name?
Yes, the name can be changed on the 'Company Setup' screen..
Will I be warned when my license is about to expire?
Yes, within 30 days of your license expiration, you will be warned every time you use WinTax Pro.
What happens if my license expires in the middle of the year and I decided not to renew WinTax Pro?
You can still access the pays you have processed but you will not be able to create new pays with pay dates after the license expiration date. You can still download all software updates to allow you to print T4's at year-end.
WinTax Pro software is developed for a single user laptop or desktop computer using Windows operating system. Internet access is mandatory for software updates and license activation.
What things should I watch out for during installation?
Where are my files located on my computer?
The following locations are used:
- C:\wtaxpro (WinTax Pro programs and system files)
- C:\wtaxpro\data (Payroll files winpay.mdb and user.mdb)
- C:\wtaxpro\backup (Backups of payroll files WTAX_BAK_date_time.zip)
- C:\windows\... (System files *.dll)
Can I install a second copy of WinTax Pro on my laptop or second computer?
What can I do if I have no internet access on my computer or if my internet is slow?
Find another computer with good internet access. Go to www.wintaxpayroll.ca and download the software updates that you need onto a transfer device and execute the updates on your computer using the downloaded file from the transfer device.
WinTax Pro updates are provided multiple times during the year. Software enhancements and fixes are offered whenever they are available or necessary. CRA Tax table updates are distributed through a software version update, usually 2-3 weeks prior to the new tax tables take effect. Major CRA's tax tables are issued for January 1 and July 1 each year. There could also be special tax table updates once in a while during the year.
What do the WinTax Pro version numbers mean?
Version numbers consist of a 3-part number (2021.1.1)
- 1st part is the year of the current CRA tax table (ex. 2021)
- 2nd part is the month of the current CRA tax table (ex. 2021.7.1 - 7-July tax table)
- 3rd part is the software version within the tax table year/month version (ex. 2021.7.2 - version 2 of July tax table)
How do I know when a new software version is available?
How do I perform a software update?
How do I know if the installation is successful?
The software version number is displayed on the WinTax 'Log in' screen, and also the 'Register' function on the tool bar of the WinTax main screen.
CRA (Canadian Revenue Agency) updates the tax tables in January 1 and July 1 every year.
How do I know when a new tax table is available?
How do I perform a tax table update?
A tax table update is perform through a software version update. Refer to the Software Updates section above.
How does WinTax know which tax year the user wants to process?
All pay records and tax tables of a particular year are made available by simply choosing the 'Tax Year' on the WinTax Pro main screen. Tax year refers to when the employee is paid (cheque date) and not 'pay period ending date' (work dates).
How does WinTax know which tax table (Jan, Apr, July..) of the year to use when processing a pay?
The 'Cheque Date' (Pay Day) determines which month/year version of the tax table will be used. Cheque date also determines which' government tax remittance' payment period the pay belongs to.
How many years of tax tables do WinTax carry?
WinTax Pro carries tax tables starting from 2003 to the current year.
If it is not the start of a new year when you start using WinTax Pro payroll software, you might want to convert the payroll information you have already to WinTax Pro. By converting the data, you will need only to issue one T4 per employee at year-end, and the employee will be able to see the year-to-date totals of the full year. The other important thing is that it will insure that CPP/EI deductions will not exceed the maximums for the year.
There are two options you can select:
1. Convert only the year-to-date totals of the pre-WinTax payroll information.
- You only have to create a year-to-date adjustment record per employee, including terminated employee. Refer to the Creating YTD Adjustment Records section.
2. Convert all details of every payroll record of the pre-WinTax payroll information.
- You have to create every single pay that you have processed during the current year.
- Because every payroll software you used before would have slightly different results than WinTax, you will need create adjustment records for every pay per employee or just one adjustment record per employee to correct the year-to-date amounts.
My payroll information has only one tax amount for Federal and Provincial combined?
Add the Federal and Provincial tax calculated by WinTax, compare the total with your pre-WinTax total, and make the adjustment (plus or minus) to only the Federal tax. On the tax remittances and T4s send to CRA, the two amounts are combined anyway.
For each employee, you can create an adjustment record to change the year-to-date amounts as of any cheque date.
To convert payroll information from another payroll system to WinTax during the year, you can create adjustment records with a cheque date before the 1st WinTax generated pay.
To create an adjustment record for an employee:
Backups should be performed when new pays are created or major changes have been made on WinTax.
When the automatic backup prompt is set up on the 'Company/Setup' screen, You will get the 'backup' prompt upon exiting WinTax.
On the next screen, you will be prompt for up to 2 locations to save the backup files which are named in the format 'WTAX_BAK_2021_01_25 (12.46.36am).zip'.
The 2nd location is for you to specify an USB drive to store an extra copy of your database. This backup can then be used to recover from a computer hard disc crash which usually will wiped out all your files on your computer.
A confirmation message is displayed at the end.
Click on the toolbar ‘Maintenance/ System Related/ Restore Database’.
If you can not get into WinTax due to errors, use the Windows Explorer to locate the restore program ‘c:\wtaxpro\ BackupRestore.exe’, and double click (run the program)
- Use the Browse button to select your Backup file
- Type ‘yes’ and click OK to confirm.
This is a temporary three-month subsidy program that will allow eligible employers to reduce the amount of payroll taxes submitted to the CRA.
This subsidy is 10% of the remuneration you pay between March 18, 2020 to June 19, 2020 up to $1,375 per eligible employee and to a maximum of $25,000 per company.
NOTE: The 10% Wage Subsidy will need to be subtracted from your CEWS submission, if you apply for both subsidies.
Reference: CRA FAQ on 10% Wage Subsidy
WinTax implementation:
The report is located on the 'Payroll Reports' menu,
From the report, you will add all the pays that belong to your CRA Remittance period
From the CRA Remittance period report, subtract the subsidy amount from the 'Tax Deductions' amount to arrive at your Remittance 'Current Payment' total amount.
This is a subsidy of 75% of employee wages for up to 12 weeks (Periods 1 to 3) from March 15 to June 6, 2020. This program is available to eligible employers that have seen a revenue reduction of at lease 15 percent in March and a 30 percent reduction for the remaining months.
This subsidy has been extended to August 29, 2020 (Periods 4 to 6). Subsidy calculations has not changed.
Claim Period | Start Date | End Date |
1 | March 15, 2020 | April 11, 2020 |
2 | April 12, 2020 | May 9, 2020 |
3 | May 10, 2020 | June 6, 2020 |
4 | June 7, 2020 | July 4, 2020 |
5 | July 5, 2020 | August 1, 2020 |
6 | August 2 | August 29, 2020 |
Please visit the following link to get more information about:
Canada Emergency Wage Subsidy (CEWS)
* Please download the latest calculation spreadsheet as you will need this in conjunction with the WinTax report information which you will enter into the spreadsheet to calculate the subsidy amounts that will be awarded to you.
The subsidy has again been extended to November 29, 2020 (Periods 7 to 9).
7 | August 30, 2020 | September 26, 2020 |
8 | September 27, 2020 | October 24, 2020 |
9 | October 25, 2020 | November 21, 2020 |
Note: Excel calculation work sheet is different from the one used for periods 1-6.
It contains an additional column ()
* You can download the CRA spreadsheet Calculator from the web site above.
While the eligible remuneration must have been paid to the eligible employee, it does not matter whether the employee receives their pay cheque for a week at the end of the week, at the end of the month, or otherwise. If an employer’s payroll cycle does not align with the wage subsidy for the claim periods, they will have to do a manual calculation to reflect the remuneration paid in respect of that claim period. Employers will not be permitted to use an average of the daily wages paid. The eligible remuneration reported on an employer’s wage subsidy application must reflect the actual amount paid in respect of the claim period.
Section 26-2 of FAQ: Averaging daily wages
In calculating the wage subsidy for an eligible employee for a particular week in a claim period, the eligible employer takes into account amounts paid to the employee in respect of that week. If an employee’s remuneration fluctuates from day to day, for example depending on shifts and hours worked, employers will not be permitted to use an average of the daily wages paid to calculate the subsidy. In addition, an employer cannot use an average of total daily wages for all eligible employees to calculate the total subsidy for each week, as the subsidy must be determined on an employee-by-employee basis.
WinTax implementation:
CRA is only concern with wages earned on each day of the CEWS claim period, Therefore if one has the details (hours and rate) of the the wages paid on a daily basis, then one should use the information to calculate the correct amounts.
Using WinTax as an option, WinTax CEWS reports will use the 'Pay Ending Date' to slot into the correct Claim period weeks or bi-weeks. The main function of the reports is for one to use them as a working document to estimate the wages paid as correctly as possible.
Reports from WinTax 'Payroll Reports' menu:
1. (CEWS) Emergency Subsidy Report
Bi-Weekly worksheet:
2. Employer EI, C/QPP, QPIP Contribution Rebate Report
Setting employee properties on the 'Employee' screen
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